The following instructions for ordering your laptop and headphones ordering apply to all Contractors hired after September 1, 2021on any date. This instruction substitutes the agreements that were previously signed by the contractors.
Laptop and Headphone - Applicable to all Contractors
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(hired at any date)
As part of the Independent Contractor's agreement, the Company will pay aone-time subsidy for ensuring adequate equipment to provide the related hired service.
For the laptop, you can follow the specifications below, according to 3 tiers (the specifications will be reviewed every year):
Performance:Who needs to run or build the application code, run performance tests, or a high amount of docker containers
Minimal Specification:
Model - Macbook Pro 16" (14" optional)
Processor - M3 Max
RAM – 36GB
Storage – 1TB
Applicable Roles: SW Engineer, SRE, and P.S.
To be renewed after 36 months.
Pro: Who needs to run the compiled application (docker container) or uses heavy software
Minimal Specification:
Model - Macbook Pro 14"
Processor - M3 Pro
RAM – 18GB
Storage – 512GB
Applicable Roles: Engineering Manager, PM, Designer, QA, Support, Security, BS & Data and C-Levels.
Upgrade to Performance is available under request and company approval
To be renewed after 36 months.
Standard: Who has basic usage like browsing or running light applications
Minimal Specification:
Processor - M3 or Intel Core i7
RAM – 8GB
Storage – 256GB
Applicable Roles: Others
Upgrade to Pro is available under request and company approval
To be renewed after 48 months.
The subsidy amount will be paid on the first day of the beginning of the services in a single payment of up to USD 2, 150.00 (two thousand and one hundred and fifty dollars), which considers the Company's estimates for the purchase of a new notebook and headphones for remote work to be used for a period of 36 months.After the 36-month period, the contractor will not be eligible to a new subsidy amount, with the exception of the R&D team, as follows:
Performance:
For contractors located outside of Brazil: One single payment of $3,500.00 (three thousand and five hundred dollars);
For contractors located in Brazil: a single payment of R$25,000.00 (twenty-five thousand reais) or the equivalent amount in U.S. dollars, based on the exchange rate on the date of contract signing;
Pro:
For contractors located outside of Brazil: One single payment of $2,000.00 (two thousand dollars);
For contractors located in Brazil: a single payment of R$16,000.00 (sixteen thousand reais) or the equivalent amount in U.S. dollars, based on the exchange rate on the date of contract signing;
Standard:
For contractors located outside of Brazil: One single payment of $1,300.00 (one thousand and three hundred dollars);
For contractors located in Brazil: a single payment of R$10,000.00 (ten thousand reais) or the equivalent amount in U.S. dollars, based on the exchange rate on the date of contract signing;
Additionally, Rocket.Chat will pay a subsidy to all contractors related to the purchase of headphones.
For contractors located outside of Brazil: One single payment of $80.00 (eighty dollars);
For contractors located in Brazil: One single payment of R$250.00 (two hundred and fifty reais) or the equivalent amount in U.S. dollars, based on the exchange rate on the date of contract signing;
After the renewal period, the Contractor can verify with their direct leader the need to buy new equipment (and receive a new subsidy amount).
The equipment (notebook and headphones) purchased belongs to the Contractor, who is solely responsible for its careful use and maintenance (no repairs refund refunds are applicable).
Contractor also agrees with the following rules of use of the equipment for the purpose of rendering services in accordance with the Company standards:
The equipment is intended for work purposes only;
Rocket.Chat has the right to unilaterally determine acceptable uses for the equipment, including mandating certain security configurations;
Rocket.Chat reserves the right to change acceptable uses and security policies during the terms of this service agreement;
Contractor must agree with Rocket.Chat privacy policy and apply the necessary procedures as determined in the “Rocket.Chat Handbook”;
The Contractor is fully liable for loss or any damage in to the equipment; and
Equipment bought must be new, not used, in order to guarantee standards and security policies.
For the laptop you can follow the specifications below:
Non-devs: Core i5 9th or 10th generation, 8GB or 16GB RAM, 256 GB SSD
Devs: Core i7 9th or 10th generation, 16GB RAM, 256 SSD (preference to dedicated video card)
In the event of an accidental loss or serious damage to your equipment that might interrupt your work for a long period, please contact the Department Head of the area to which you provide services, in order to analyse analyze the situation and impacts.
By opting to use computer configurations outside the 3 predefined types, or personal computers, the contractor fully acknowledges that there will be no additional total or partial subsidy for equipment alignment within the 36 or 48 months according to the current policy. It is entirely the contractor’s responsibility to ensure the necessary performance of their activities with the chosen computer.
Exceptions to this policy will be solely at Rocket.Chat discretion.
This policy is effective for all Contractors whose work contract starts after September 1, 2021. Prior agreements before this date still remain as previously agreed.
Before beginning your work- Applicable to all Contractors hired after September 1, 2021
As soon as you receive your equipment, you need to follow this crucial step before starting to work:
New laptops should be configured with security in mind. So before you start working, you need to read and fill this security form, that will guide you through the necessary configurations you need to do.
Termination of the Agreement - Applicable to all Contractors
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(hired at any date)
In the event your service agreement is terminated before a the renewal period of 36 (thirty six) months(please refer to section above), either by the Contractor or the Company in any circumstances, the proportional amount lasting to complete 36 months the renewal period should be refunded by the Contractor to the company, and will be discounted from the last payment of the agreement by the Company.
When the Agreement terminates, you are required to wipe the machine and re-install the base operating system, and remove any and all software and configurations that were supplied by Rocket.Chat. Evidence or a declaration that the device has been wiped must be provided within 2 weeks of the end of the termination/end of contract. If we discover that a the device has not been wiped according to policy, we may act to enforce a remote wipe without notice.
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