Corporate Credit Card Policy

Objective

To establish clear guidelines for the use of the corporate credit card by C-Level executives, aiming to ensure financial responsibility and compliance with company policies.

Eligibility

Corporate credit cards are granted exclusively to company C-Level executives, upon approval by the Director of Finance.

Permitted Use

Credit cards should only be used for expenses related to:

• Business travel (tickets, accommodation, meals);

• Company representation (meals with clients);

• Materials and supplies necessary for the executive's role.

Credit Limit

The credit limit will be defined based on the specific needs of each C-Level executive and approved by the Finance department. Limits may be reviewed upon request.

Accountability

Directors must submit reports detailing the expenses incurred, using the Zoho Expense app. The reports must include:

• Receipts and invoices;

• Expense categories.

Responsibility and Compliance

Directors are responsible for ensuring that expenses comply with company policy, including the current Travel Policy. Any misuse may result in disciplinary action, including the revocation of the card.

Personal Use

The use of the corporate credit card for personal expenses is strictly prohibited. If used for personal expenses, the amount will be deducted directly from the monthly salary.

Monitoring and Auditing

The Finance department will periodically audit credit card transactions to ensure compliance with this policy.

Policy Review

This policy will be reviewed quarterly and may be updated as necessary to meet changes in the company's needs or applicable legislation.