Meetings - How-tos

Control Your Calendar

  • Reserve blocks of time to do focused work

  • Create meeting-free days every week

  • Just say no OR delegate

  • Configure a 25 minutes default meeting duration

  • Define speedy meetings to have 5 or 10-minute intervals

handbook/the-company/our-culture/how-do-we-communicate/how-tos-and-guidelines/meetings/blocking-calendar-slots-and-meeting-free-day.md at 2.0 · RocketChat/handbook

Respect Others' Calendars

  • Always confirm if you are attending or not

  • Read the agenda and materials sent out in advance

  • Join the meeting on time

Host Good Meetings

  • Prepare an agenda

  • Avoid the status meetings

  • Invite only the people who need to attend (mark other people as optional)

  • Start and end on time

  • Don’t rehash materials sent out in advance

  • Send out a summary of the next steps

Organizing Recurrent Meetings

  • Schedule recurring meetings at the beginning of the week

handbook/the-company/our-culture/how-do-we-communicate/how-tos-and-guidelines/meetings/recurring-meetings.md at 2.0 · RocketChat/handbook

References

https://sterlingmiller2014.wordpress.com/2019/09/25/ten-things-escaping-meeting-hell/

How to Design an Agenda for an Effective Meeting

Is Your Team Only Partially Remote? Here’s How to Run Effective Hybrid Meetings - Unito