Meetings - How-tos

Control Your Calendar

• Reserve blocks of time to do focused work

• Create meeting-free days every week

• Just say no OR delegate

• Configure a 25 minutes default meeting duration

• Define speedy meetings to have 5 or 10-minute intervals

handbook/the-company/our-culture/how-do-we-communicate/how-tos-and-guidelines/meetings/blocking-calendar-slots-and-meeting-free-day.md at 2.0 · RocketChat/handbook

Respect Others' Calendars

• Always confirm if you are attending or not

• Read the agenda and materials sent out in advance

• Join the meeting on time

Host Good Meetings

• Prepare an agenda

• Avoid the status meetings

• Invite only the people who need to attend (mark other people as optional)

• Start and end on time

• Don’t rehash materials sent out in advance

• Send out a summary of the next steps

Organizing Recurrent Meetings

• Schedule recurring meetings at the beginning of the week

handbook/the-company/our-culture/how-do-we-communicate/how-tos-and-guidelines/meetings/recurring-meetings.md at 2.0 · RocketChat/handbook

References

Ten Things: Escaping Meeting Hell

https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting

Is Your Team Only Partially Remote? Here’s How to Run Effective Hybrid Meetings - Unito